Partners Personnel

Administrative Assistant

Perth Amboy, NJ
Perth Amboy NJ 3103
$25.00/hour
Clerical/CSR/Admin
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Key Responsibilities:

  • Serve as the primary point of contact for clients, addressing inquiries, providing information, and ensuring a positive client experience.
  • Manage and maintain client records, documentation, and communication logs.
  • Utilize Microsoft Excel to create and manage complex spreadsheets, generate reports, and analyze data related to client operations and port activities.
  • Assist in scheduling meetings, coordinating appointments, and managing calendars.
  • Handle incoming calls, emails, and correspondence professionally and in a timely manner.
  • Support the administrative needs of various departments, including data entry, document preparation, and filing.
  • Collaborate with port authorities, shipping agents, and other external stakeholders to ensure smooth operational processes.
  • Prepare and process shipping documents, invoices, and port-related paperwork.
  • Assist in organizing and coordinating events, meetings, and travel arrangements as required.
  • Maintain confidentiality of sensitive client and company information.

Requirements:

  • Proven experience as an Administrative Assistant or in a similar role, preferably with exposure to the port or logistics industry.
  • Proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
  • Excellent communication and interpersonal skills with a focus on client relations.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Fluent in English, with excellent verbal and written communication skills.
  • Knowledge of the port industry, shipping documentation, and logistics processes is highly desirable.
  • High level of professionalism and ability to work both independently and as part of a team.

Education and Experience:

  • High school diploma or equivalent required
  • Prior administrative experience in a customer-facing role.
  • Port industry experience or knowledge is preferred.
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(732) 454-0300
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Perth Amboy, NJ
PerthAmboyNJ@partnerspersonnel.com

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